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MAHARAJA AGRASEN INSTITUTE OF TECHNOLOGY

September 15, 2020

MAIT/Notice/2020

NOTICE

 

Subject: Advisory Regarding COVID-19 for all functionaries for smooth conduct of Examination.

 

Conducting Exams is a hassle-free manner ensuring safety and security of all functionaries needs cooperation of all. Several norms need to be followed for the smooth conduct.

The timings for entry of students at Gate Number 1 will be as follows:

 

B.Tech. (CSE) Final Year : 9:15 a.m.

B.Tech. (IT & MBA) Final Year : 9:30 a.m.

B.Tech. (EEE & MAE) Final Year : 9:45 a.m.

B.Tech. (ECE) Final Year : 10:00 a.m.

 

Each Student should wear a Mask and Gloves. He/She should carry a Personal transparent water bottle and Personal small hand sanitizer (50 ml), tissue paper/handkerchief and Exam related documents as instructed (Admit Card, ID card, etc.)

Several Rules/Regulations and Norms of Social Distancing have been laid down by Govt. of Delhi/UGC & Statutory Bodies.

 

The various norms to be followed by the all Faculty and staff and are given in Annexure I.

 

Each one should read and follow the norms strictly.

 

Prof.(Dr). Neelam Sharma

Director MAIT

 

  1. Proposed datesheet for theory and practical examinations (Sept. / Oct. 2020) for B.Tech programmes (Affiliated institutes / colleges)
  2. Proposed Theory / Practical Datesheet (Sept/Oct. 2020) for MBA (Regular)

Annexure I

 

Preventive Measures for Faculty/Staff on exam duty

 

Generic preventive measures

The generic measures include simple public health measures that are to be followed to reduce the risk of COVID-19. These measures need to be observed by all functionaries.

These include:

  • Physical distancing of at least 6 feet to be followed as far as feasible.
  • Use of face masks to be made mandatory.
  • Practice frequent hand washing with soap (for at least 40 -60 seconds) even when hands are not visibly dirty. Use of alcohol-based hand sanitizers (for at least 20 seconds) can be made wherever feasible.
  • Respiratory etiquette to be strictly followed. Strict practice of covering one's mouth and nose while coughing/sneezing with a tissue/handkerchief/flexed elbow and disposing off used tissues properly.
  • Self-monitoring of health by all and reporting any illness at the earliest.
  • Spitting shall be strictly prohibited.
  • Installation & use of Arogya Setu App shall be advised to all, as far as feasible.
  • Exam functionary submit self -declaration about health status at the time of entrance to the examination center.
  • Students should also be given prior information on what they should carry, which includes exam related documents (Admit card, ID card etc.), face mask, water bottle, hand sanitizer.
  • In regular course, a symptomatic candidate should be referred to the nearest health center. However, if a student is found to be symptomatic, the permission or denial thereof, in such cases shall be granted as per the policy already enunciated on the issue by the Examination Conducting Authorities.
  • Markings may be made with sufficient distance to manage the queue and ensure social distancing.
  • Bags/books/mobiles should not be allowed in the examination center.
  • Frisking of examinees, if needed, shall be undertaken after thermal screening. Personnel involved in frisking shall wear triple layer medical mask in addition to gloves.
  • On completion of exam, the candidates should be permitted to move out in an orderly manner.
  • For pen & paper based tests, the invigilator will sanitize his hands prior to distribution of question papers/answer sheets. The examinees will also sanitize their hands before receiving such papers and handing them back to invigilators. The collection and packing of the answer sheets, at every stage will involve sanitization of the hands. The answer sheets will preferably be opened up after 72 hours have elapsed post collection of papers.
  • Use of spit/saliva for counting/distributing sheets shall not be allowed.
  • Sharing of personal belongings/stationery shall not be allowed.
  • Record of all exam functionaries/examinees shall be maintained in the system for future reference and traceability.
  • Students and staff should be advised to dispose of used face covers / masks in covered bins available at the center. The waste thus generated may be disposed off in accordance with the hazardous waste disposal guidelines.
  • Number of people in the elevators shall be restricted, duly maintaining physical distancing norms.
  • Provision of wheelchairs, if warranted, should be ensured and these should be disinfected regularly.
  • In case of PwD candidate availing a scribe, both the candidate and scribe must wear the masks and be made to sit with adequate physical distancing.
  • Institutions may adopt contact less processes like OR code, online forms, digital signatures for the examination.
  • Adequate arrangements for safe drinking water (preferably with disposable cups/glasses) be made in the examination hall.
  • Seating arrangement in the examination hall to be made in such a way that adequate social distancing is maintained.